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  • Home
  • Products
    • Menu iconNew Additions
    • Bars
    • Chairs
    • China
    • Cooking
    • Decorations
    • Draping
    • Flooring
    • Furniture
    • Glassware
    • Lighting
    • Linens
    • Serving
    • Flatware
    • Staging
    • Tables
    • Tents
    • Wedding & Garden
  • Services
    • Menu iconParty Rentals
    • Menu iconPrivate Parties
    • Tent & Canopy Rentals
    • Construction Tent Rentals
    • Event Planning
    • Corporate Event Rentals
    • Wedding Rentals
    • Schools & Non-Profits
    • Caterers and Hoteliers
    • Menu iconSocial Distancing Solutions
  • Resources
    • Event Portfolio
    • Product Photos
    • Ideas Blog
    • FAQs
    • Equipment Instructions
    • Stuart Price List
  • About
    • Career Opportunities
    • Core Values
    • Customer Reviews
    • History
    • Press Releases & Awards
  • Locations
    • South Bay Showroom
    • Downtown San Jose Showroom
    • East Bay Showroom
  • Contact

Corporate Event Basics

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Corporate event planning requires a slightly modified and more structured approach than the typical celebratory event. Whether you’re a novice or seasoned planner, the following compilation is a group of important steps that are always helpful to brush up on.

Event Concept:

The first step is to determine the event goal or objective. Is it a holiday? An award ceremony? A workshop for new employees?

Corporate Event Basics_1

Decide what you or your company wants to gain or establish from this event. From there you may want to tack on a theme or concept to follow throughout the event.

Color palettes are often a starting point for furnishing corporate events with a theme. Combinations of company colors are both popular and practical. Formal black & white, classic blues, and mellow pastels are among other well-liked options.

Selecting Vendors/Locations:

If you don’t have a working relationship with specific vendors, make time to meet with a few, and do your homework before making a conclusive decision. It’s beneficial for both parties to establish a partnership which can be used in the future.

Conference halls and hotels are often typical venue choices. However, an ever popular choice is to hold an event on-site. With many events and meetings occurring during working hours, this is the most convenient option for employees, as they don’t have to travel off the premises. There are a couple of options when it comes to on-site planning. Tents or canopies can be erected in company parking lots or fields, creating a space completely separate from that of the work place.

When putting up a tent or canopy for an event, companies have the option of incorporating it within the surrounding buildings…

Corporate Event Basics_2

…or constructing it independently of other structures.

Corporate Event Basics_3

Within buildings, pipe and drape can be used to cover walls and section areas off to fabricate the illusion of being outside the office.

Corporate Event Basics_4

Pipe and drape can be used to section off areas in tents as well.

Corporate Event Basics_5

Furniture and Decorations:

Elevating the atmosphere from work-day to event can be a simple undertaking with the right accessories. Consider the theme/concept you have decided upon when selecting linens and centerpieces. Select from rectangle, round, and cocktailtables to construct an elegant yet easy flowing configuration.

Corporate Event Basics_6

The addition of lounge furniture, chandeliers, and tent swagging (when applicable) lend a touch of luxury to your event.

Corporate Event Basics_7

Also keep in mind your floor plan regarding a stage, chairs, podiums, speakers, etc., if necessary.

An extra set of hands:

Assign one or two people to assist you throughout the duration of the event and ensure it runs according to plan. You never know when a problem may arise and you’ll want a support system in case drinks run out.

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LOCATIONS & HOURS
Main Office: 1(800) 400-0543
Mon-Fri: 9:00am – 5:00pm
Sat & Sun: Closed


SOUTH BAY

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454 South Abbott Avenue
Milpitas, CA 95035
(408) 856-3232

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845 Park Ave.
San Jose, CA 95126
(408) 297-1078

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6785 Sierra Court, Suite A
Dublin, CA 94568
(925) 315-8043

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IMPORTANT ANNOUNCEMENT REGARDING COVID-19

The Stuart Rental Company’s highest priority is the health and safety of our team members, clients, and their families. Therefore, we are taking this opportunity to set forth how we are managing our business operations during the COVID-19 pandemic.

We will continue to update our policies as we learn more from the medical and scientific community, including new information from the Centers for Disease Control and Prevention. We encourage everyone to frequently refer to the CDC website for the latest on how best to contain and mitigate the impact of the virus.

OUR SHOWROOM IS OPEN

LIMITED HOURS: 10:00AM to 2:00PM, MON-FRI

CLEANING AND SANITATION

We have enhanced the process and increased the frequency of our equipment cleaning, spending extra attention to regularly contacted surfaces.

  • – We are using the same chemicals on our equipment as hospitals use to disinfect their surfaces.
  • – In addition, we continue to launder all linens and disinfect dishware, silverware, and glassware with high-temp commercial dishwashers, industrial sanitizers and chemicals.
  • – These processes are done in compliance with the latest California state and federal CDC guidance to ensure our products are COVID-19-free following their cleaning.
  • – We are cleaning our showroom, offices, warehouse and common areas with greater frequency using hospital-grade disinfectants, paying special attention to frequently touched surfaces.
  • – We have curtailed all non-essential employee travel to minimize the risk of spreading the virus to our staff and among the general population and we have instructed employees who feel ill to stay home and consult their healthcare provider.

 

DELIVERY AND PICKUP PROTOCOL: 10:00AM to 2:00PM, MON-FRI

We are keeping our teams current on all recommendations and updates from the CDC as well as instituting new safety precautions for the pickup and delivery of any product.

  • – We have equipped our delivery and pickup teams with masks, nitrile gloves, hand sanitizer, and EPA-approved cleaners/disinfectants specifically recommended by the CDC in its Environmental Cleaning and Disinfection Recommendations.
  • – During pickups and deliveries, we wipe all products with all-purpose cleaning solution and a disinfecting cleanser.
  • – Nitrile gloves are carefully disposed of after every pickup.
  • – We have instructed our staff to follow CDC-recommended social distancing guidelines, including avoiding shaking hands and using proper hygiene etiquette including hand washing.

We are committed to doing what is necessary to curtail the impact of COVID 19 and will therefore update these policies as the CDC and local and state health officials issue more guidance.

CLICK HERE TO LEARN MORE ABOUT STUART’S SOCIAL DISTANCING SOLUTIONS FOR YOUR NEXT EVENT!

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