Planning an event often involves time sensitive, detailed work which requires dedication on the part of not only the event planner, but the entire team involved in executing the staging of an event. With basic event planning knowledge and the collective efforts of clients and vendors, a successful event can be a rewarding endeavor.
Different events call for different rentals, but we would like to walk you through the major pieces that are necessary to include.
Tables:
Table rentals selections run from cocktail tables to communal Harvest tables. For formal dinners or seated events, large round top tables or rectangular tables are optimal. Events such as corporate meetings may encourage mingling by setting up an area with cocktail tables. Less formal events may set up communal tables and benches for guests. The choice often varies depending on the chosen venue. Create a floor plan which best utilizes the space provided.
Chairs:
Sometimes selecting chair styles is intuitive- Harvest tables often go with matching benches and cocktail tables call for bar stools. For meetings or ceremonies of a long duration, folding chairs are an economical choice, but consider using a padded style for the comfort of guests. For upscale events such as wedding receptions and corporate events, Chiavari chairs are a popular and elegant style.
Linens:
Linens should be chosen based on theme, whether that is a color palette, pattern, or something more intricate. Don’t only think about color, but the material of linens as well. An outdoor bbq would probably call for basic poly-cotton linens, but company holiday party would be better suited with lamour tablecloths and napkins.
Furniture:
Many event planners are choosing to include furniture such as couches, armchairs, and coffee tables, at both indoor and outdoor events. Choose pieces that compliment the colors of your event theme and mix and match different textures for visual interest. Furniture can also include dance floors, stages, and other items meant for entertainment purposes. Furniture should be included based on the type of event, and more importantly, the size of the venue.
Décor:
Décor is the most individualized arena when it comes to planning events. Lighting fixtures, pipe & drape, wall décor, centerpieces, and other items should all reflect the event and the decided upon theme.
Tenting:
There are many factors which go into renting an event tent. When clients turn to us for tent rentals, they often have many questions and concerns that a webpage can’t answer. In response to this issue, we have been working on developing a comprehensive e-book which will answer all of your tenting questions. The e-book contains several helpful sections which cover important tenting information such as deciding upon the right time and location for renting a tent, the different types of tents that are available, and renting all necessary furniture and additional event accessories. Contact us for more information.
I liked how you said that Chiavari chairs are elegant, which should be considered for corporate events. My boss wants to host an event to congratulate the employees, and he asked me to help him get the event organized. I will look for a reception rental company that will offer us tables and chairs to complete the checklist.
That’s a good idea to get a stage and a dance floor set up. I like the idea of having a band at our outdoor wedding, but I feel like it would be pretty hard for them to set up on the ground. I should make sure I get a stage set up for them as well if I decide to hire a band for my wedding this summer.
I’m putting together a party in my back yard, and I’m not sure how to go about it. It makes sense that getting rentals together would be important! I’ll make be sure to rent plenty of chairs so that there’s room to sit down.
My girlfriend’s birthday is coming up, and I want to throw her a surprise party, so I need the tips. It was great that you talked about considering the decoration, such as lighting and items that will reflect the event. I guess finding a good party rental will be the first thing to do, that way I can get an idea of the theme.
If i want to give surprise to my mom & dad on their 22nd Wedding anniversary. I am new in this & don’t know what to do. Can you suggest what do i have to do.
I like how you said that folding chairs are an economical choice for ceremonies. My sister needs to rent the chairs for her wedding ceremony. I’ll suggest that she find high-quality folding chairs.
It’s great that you mentioned that I should consider getting Chiavari chairs is a popular and elegant choice for wedding rental chairs. My sister Alison is getting married soon at an intimate garden wedding. She’s looking for a party event rental, so I’ll share your tips with her. Thanks.
My favorite part of this article is that when it comes to planning events, decoration is a different arena. My brother told me that he was looking for party rental supplies that could offer tables and chairs for his birthday celebration, and he asked if I had any idea what would be the best option to consider. Thanks to this helpful article, I’ll be sure to tell her that we can try to consult the party rentals service as they can help us with our inquiries.
It got me when you shared that the pieces to use for decor must reflect the event according to the decided theme. My friend should know this since she’s organizing a corporate event for their organization. I should advise her to look for a party rental supplies provider to work on her desired theme for the event.