A Guide to Corporate Events

If you’ve ever planned a corporate event, you know there’s more to it than just the annual holiday party. From shareholder’s meetings to job recruitment fairs, there’s always an occasion on the horizon which depends upon a successful representation of your company. The following guide is meant to help you establish the most important rentals necessary to each type of corporate event. Additional details should be tailored to a company and/or event’s specific needs.

The event: Company meeting, Recruitment event
The items: Frame tent, Pipe & drape, Resin folding chairs, Stage

Company meetings should be held frequently in order to track progress and introduce new agenda. Holding them within a tent harnesses a sense of community, as well as reducing outside distractions. It allows a change of scenery for employees, which can often lead to a more creative free-flow. Many companies don’t have a large enough space to house all their employees, so a tent is a good solution.  It can be erected in the company parking lot so that employees don’t have to travel off-site to attend corporate events. A stage presents a platform for executive speeches, guest speakers, and questioning panels. Pipe and drape rentals provides a backdrop for up lights behind the stage, but can also be used to separate areas of the tent as make-shift walls.

The event: Employee appreciation event, Company holiday
The items: Round tables, Samsonite folding chairs, Color-coordinated linens

Holidays and employee appreciation days are important for instilling a feeling of unity and pride amongst employees, as well as between management levels. Most of these occasions call for tables and chairs to provide comfortable seating to relax and enjoy a meal. Linens and additional decorations should be coordinated together in the spirit of a particular theme. Other items to consider utilizing are dance floor rentals, buffet equipment, and photo booths.

Company parties, particularly holiday parties, can range from casual afternoon events to extravagant evening affairs. Upper management and business owners host these parties to show appreciation for their employees and their hard work and contribution to the company.

The event: BOD meetings, Shareholder’s meetings
The items: Frame tent with pleated ceiling, Chandeliers, Lounge furniture, Cocktail tables

This particular section pertains to an event meant to impress and reflect the success of your company, whether you are hosting top executives, shareholders, or potential investors. A large frame tent with Cathedral style windows and a pleated ceiling treatment creates an elegant and intimate setting. Structured lounge furniture maintains a professional yet comfortable atmosphere, and plenty of walking room promotes mingling and open discussion. Cocktail tables allow an area for conversation over drinks while facing furniture leaves room for larger congregations. Chandeliers lend a subtle yet unmistakable wow factor.

The event: Job fairs, Recruitment events
The items: High-peak tents, Conference tables, Samsonite folding chairs, White linens

Recruitment opportunities are one of the most important occasions to make a stellar first impression. This is the time in which you want to show bright career men and women why your company is the place they should want to be. Tent rentals are a common requirement for both housing your company’s various information and merchandise, and as a protective shelter, since most fairs go on as planned, rain or shine. Provide simple Samsonite folding chairs for employees who are manning the booth, and conference tables to professionally and neatly present the company’s information. Linens are a small touch which can go a long way, presentation-wise.