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  • Home
  • Products
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    • Bars
    • Chairs
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    • Cooking
    • Decorations
    • Draping
    • Flooring
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    • Flatware
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How To Plan the Ultimate Graduation Party

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how to plan the ultimate graduation party

Plan Your Graduation Party Early

Graduating from high school or college is a major milestone in any young person’s life, and it’s a time to celebrate with friends and family.

If you want to plan the ultimate graduation party, it’s a good idea to start planning early. This will give you plenty of time to ensure you have all the details worked out and, more importantly, that you have all your party rental items reserved well in advance.

In this guide, we’ll walk you through the steps to planning the your upcoming graduation party and some of the party rental items you’ll need.

Step 1: Determine Your Guest List and Budget

The first step in planning any event is to determine your guest list and budget. How many people are you inviting, and how much are you willing to spend on the party? Once you have a rough idea of these two factors, you can start to plan the rest of the party.

outdoor graduation party with tables chairs balloons

Step 2: Choose Your Venue

The next step is to choose your venue or location. Will you be hosting the party at a home or renting a space, such as a hotel ballroom or banquet hall? If you’re hosting at a home, consider the size of your yard or outdoor space. If you’re renting a venue, make sure to visit the space beforehand to ensure it can accommodate your guests and any rental equipment you may need.

graduation party glassware

Step 3: Reserve Your Party Rental Items and Equipment

Depending on what’s already provided for at your venue, you’ll need to decide what other party rentals you’ll need. For example, you may need to rent tables, chairs, linens, place settings, tents, lighting, and sound equipment.

You’ll also need to consider the type of food and drinks you’ll be serving and whether you’ll need rental equipment for that as well, such as a chafers, coolers, or punch bowls.

When renting your equipment, make sure to book well in advance to ensure availability since graduation season can get busy. Also, don’t forget to ask about delivery and pickup options, as well as setup and breakdown services.

graduation cupcakes

Step 4: Decorate Your Party Space

Once you have your party equipment secured, it’s time to decorate your party space. Choose a theme or color scheme that reflects the graduate’s personality or school colors. Consider adding balloons, streamers, and personalized decorations to create a festive atmosphere.

If you’re renting a tent, you can also add party lighting or drapery to enhance the ambiance.

graduation party tables linens chairs place settings

Step 5: Plan Your Menu

The next step is to plan your menu. Will you be serving a full meal or just snacks and drinks? Consider the time of day and the preferences of your guests. If you’re hiring a caterer, make sure to book them well in advance and ask about any rental equipment they may need, such as a catering tent, serving trays or food warmers.

graduation party bandstand tenting outdoor tents

Step 6: Hire Entertainment

A graduation party isn’t complete without entertainment. Consider hiring a DJ, band, or photo booth rental to keep your guests entertained throughout the event. You can also plan games or activities for guests to enjoy, such as a cornhole tournament or a photo scavenger hunt.

graduation party table settings

Step 7: Send Invitations and Manage RSVPs

Once you have the logistics worked out, it’s time to send out invitations and manage RSVPs. Make sure to include all the necessary details, such as the date, time, location, and dress code. Consider using an online invitation service like Evite or Paperless Post to make the process easier and more eco-friendly.

Don’t forget to follow up with guests who haven’t responded to your invitation to ensure an accurate headcount.

Consult with a Party Planning Expert

Planning a graduation party can be challenging, but with the right party rental equipment and services, it can also be a lot of fun. By following the steps outlined in this article, you’ll be well on your way to planning the ultimate graduation party for your special graduate.

Remember to book your rentals well in advance and consult with your party rental expert to ensure a successful event. Good luck and congratulations to the graduate!

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IMPORTANT ANNOUNCEMENT REGARDING COVID-19

The Stuart Rental Company’s highest priority is the health and safety of our team members, clients, and their families. Therefore, we are taking this opportunity to set forth how we are managing our business operations during the COVID-19 pandemic.

We will continue to update our policies as we learn more from the medical and scientific community, including new information from the Centers for Disease Control and Prevention. We encourage everyone to frequently refer to the CDC website for the latest on how best to contain and mitigate the impact of the virus.

OUR SHOWROOM IS OPEN

LIMITED HOURS: 10:00AM to 2:00PM, MON-FRI

CLEANING AND SANITATION

We have enhanced the process and increased the frequency of our equipment cleaning, spending extra attention to regularly contacted surfaces.

  • – We are using the same chemicals on our equipment as hospitals use to disinfect their surfaces.
  • – In addition, we continue to launder all linens and disinfect dishware, silverware, and glassware with high-temp commercial dishwashers, industrial sanitizers and chemicals.
  • – These processes are done in compliance with the latest California state and federal CDC guidance to ensure our products are COVID-19-free following their cleaning.
  • – We are cleaning our showroom, offices, warehouse and common areas with greater frequency using hospital-grade disinfectants, paying special attention to frequently touched surfaces.
  • – We have curtailed all non-essential employee travel to minimize the risk of spreading the virus to our staff and among the general population and we have instructed employees who feel ill to stay home and consult their healthcare provider.

 

DELIVERY AND PICKUP PROTOCOL: 10:00AM to 2:00PM, MON-FRI

We are keeping our teams current on all recommendations and updates from the CDC as well as instituting new safety precautions for the pickup and delivery of any product.

  • – We have equipped our delivery and pickup teams with masks, nitrile gloves, hand sanitizer, and EPA-approved cleaners/disinfectants specifically recommended by the CDC in its Environmental Cleaning and Disinfection Recommendations.
  • – During pickups and deliveries, we wipe all products with all-purpose cleaning solution and a disinfecting cleanser.
  • – Nitrile gloves are carefully disposed of after every pickup.
  • – We have instructed our staff to follow CDC-recommended social distancing guidelines, including avoiding shaking hands and using proper hygiene etiquette including hand washing.

We are committed to doing what is necessary to curtail the impact of COVID 19 and will therefore update these policies as the CDC and local and state health officials issue more guidance.

CLICK HERE TO LEARN MORE ABOUT STUART’S SOCIAL DISTANCING SOLUTIONS FOR YOUR NEXT EVENT!

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